![]() ![]() First include your name, address, phone number, and the date. When writing a letter using indented form, indent each paragraph. Give the receiver his/her state relay number and explain that s/he will need to give the operator your number. If the receiver needs to use a relay service to call you, briefly explain that you are deaf/ hard of hearing and that s/he can call you through relay. With new paragraphs, just skip a line instead of indenting.Īdd your phone number where you can be contacted in the last paragraph. You then include the name and address of the person you are sending the letter to. Include your name, address, and phone number where you can be contacted, as well as the date. When writing a letter using block form, no lines are indented. The samples below will help you determine which style you prefer.Ĭheck Writing Letters for more details on block, indented and simplified letters. There are two basic styles of letters: block form and indented form. There are several formats for writing professional letters. This format includes a subject line but omits the salutation and signature. Blocked Paragraphs Simplified All letter parts begin at the left margin. All body paragraphs begin at the left margin. Indented Paragraphs Blocked Paragraphs Date, signature, and closing begin at the horizontal center of the page. Full Block Modified Block Indented Paragraphs Date, signature, and closing begin at the horizontal center of the page. There are four basic business letter formats.įeatures Sample Letter Full Block All letter parts begin at the left margin. ![]() For example, return addresses can be centered or begin at the left margin or begin at the horizontal center of the page. However, there are several ways to format this information. Most business letters must include a return address (letterhead or your name and address), date, an inside address (receiver’s name and address), a salutation, body paragraphs, and a closing.
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